Allocating payment for multiple invoices
Accountants Enterprise only
The Allocate payment for multiple invoices feature enables you to select a number of invoices to pay, without knowing the total amount, then have the system calculate the total amount of the multiple allocated invoices.
To allocate payment for multiple invoices
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Select Bookkeeping > Employee Ledger on the main menu. The Employee Expense Payments window opens.
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Select a Company from the drop-down. The system uses the Account field to display the account from which the payment is drawn. Account details are maintained in Maintenance > Ledger Maintenance > Nominal Codes.
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Select a bank Account from the drop-down.
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Select the payment method from the Source drop-down.
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Enter the Employee Code or Employee Name. The employee details and a list of all outstanding invoices is displayed. When the employee’s name is entered, the Employee Code is displayed automatically.
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Enter the payment Number, if required.
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Enter the Description, if required.
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Click the checkbox beside Multiples.
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Click the Bills header in the tree.
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Press [Ctrl] to multi-select and click the invoices to be paid.
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Click Multiples. The system will calculate the amount of the payment from the invoices selected and populate the Amount field.
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Click Post. The Posting confirmation message is displayed.
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Click OK. The Create Payment window confirms that the payment was successfully created. The Cheques ready to print window opens if you selected Cheque from the payment Source drop-down.
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Select the cheque you want to print.
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Click the print icon.
