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Entering manual payments for multiple invoices

Accountants Enterprise only

You can select a number of invoices to pay without knowing the total amount and have the system calculate the total amount of the multiple allocated invoices for you.

To enter a manual payment for multiple invoices
  1. Select BookkeepingCreditors > Creditors Payment on the main menu. The Payments window is displayed.

  2. Select the Ledger option. The Payments window changes to the Ledger window.

  3. Select the Company from the drop-down.

  4. Select an Account from the drop-down.

  5. Select a payment method from the Source drop-down.

  6. Enter the Supplier Code or the Supplier Name, then press [Enter]. When one is entered correctly, the other displays automatically. A list of all outstanding invoices for the selected supplier is displayed.

  7. Enter a unique payment Number, if required.

  8. Enter a brief Description of the payment.

  9. Click the checkbox beside Multiples.

  10. Press [Ctrl] and select the invoices. The system will calculate the amount of the payment from the invoices selected and populate the Amount field.

  11. Click Post. The Posting confirmation message is displayed.

  12. Click OK. If the payment source selected for this supplier was Cheque, the Cheques ready to print window opens.
  13. Select the cheque to be generated.

  14. Click the Printed checkbox. The Confirmation message is displayed.

  15. Click Yes. The item selected in the Cheques ready to print message disappears and the relevant supplier cheque is printed. The invoice originally selected for payment will have disappeared from the Ledger window.

You can also use the Payment Run facility to prepare/print multiple cheques (see Creditors payment run).

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