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Making manual part payments

Accountants Enterprise only

To make a manual part payment
  1. Select BookkeepingCreditors > Creditors Payment on the main menu. The Payments window opens.
  2. Select either the Ledger option or the Payments option.

  3. Select the Company from the drop-down.

  4. Select an Account from the drop-down.

  5. Select a payment method from the Source drop-down.

  6. Enter the Supplier Code or the Supplier Name, then press [Enter]. When one is entered correctly, the other displays automatically. A list of all outstanding invoices for the selected supplier is displayed.

  7. Enter a unique payment Number, if required.

  8. Enter a brief Description of the payment.

  9. Enter the allocated amount in the Amount field.

  10. Select the invoices against which part of the payment should be applied.

  11. Click the invoice row. The Allocation window opens. It enables you to allocate the appropriate amounts to the invoice.

  12. Enter the amount of the part payment for the invoice in the Allocation field.

  13. Click Allocate. The Allocate  column in the Payments window now shows the amount entered as being allocated.

  14. Click Post. The Posting confirmation message is displayed.

  15. Click OK. The Create Payment  message confirms that the payment was created successfully. If the payment source selected for this supplier is Cheque, the Cheques ready to print window opens.

    1. Select the cheque to be generated.

    2. Click the Printed checkbox. The Confirmation message is displayed.

    3. Click Yes. The item selected in the Cheques ready to print window disappears and the relevant supplier cheque is printed. The invoice originally selected for payment disappears from the Payments window.

You can also use the Payment Run facility to prepare/print multiple cheques (see Creditors payment run).

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