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Manual employee part payments

Accountants Enterprise only

You can manually process employee part payments from Bookkeeping > Employee Ledger.

To make a manual employee part payment
  1. Select Bookkeeping > Employee Ledger on the main menu. The Employee Expense Payments window opens.
  2. Select a Company from the drop-down. The system uses the Account field to display the account from which the payment is drawn. Account details are maintained in Maintenance > Ledger Maintenance > Nominal Codes.
  3. Select a bank Account from the drop-down.

  4. Select the payment method from the Source drop-down.

  5. Enter the Employee Code or Employee Name. The employee details and a list of all outstanding invoices is displayed. When the employee’s name is entered, the Employee Code is displayed automatically.

  6. Enter the payment Number, if required.

  7. Enter the Description, if required.

  8. Enter the allocated Amount.

  9. Select the invoices that payment should be made against.

  10. Click the row. The Allocation window opens, where you can allocate the appropriate amounts to the invoice.

  11. Enter the amount of the part payment for the invoice in the Allocation field.

  12. Click Allocate. The Allocate column in the Payments window will show the amount entered as being allocated.

  13. Click Post. The confirmation message is displayed.

  14. Click OK. The Create Payment message confirms that the payment was created successfully.

  15. Click OK. The Cheques ready to print window opens if you selected Cheque from the payment Source drop-down.

    1. Select the cheque you want to print.

    2. Click the print icon.

Alternatively, print multiple cheques in batches. See Creditors payment run.

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