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Modifying invoice details

Accountants Enterprise only

Once an invoice has been authorised, only users with authorisation permission can modify it.

To modify invoice details
  1. Select BookkeepingCreditors > Creditors Payment on the main menu. The Payments window is displayed.

  2. Select the Ledger option. The Payments window changes to the Ledger window.

  3. Select the Company from the drop-down.

  4. Enter the Supplier Code or the Supplier Name, then press [Enter]. When one is entered correctly, the other displays automatically. A list of all outstanding invoices for the selected supplier is displayed.

  5. Double-click the invoice you want to edit. The Purchase Invoice window opens for the selected invoice.
  6. If the invoice status says that it has already been authorised, click Unauthorise

    . A message confirms that the invoice has been successfully unauthorised and the status changes to Unseen.

    Clicking Unsubmit will display a message warning you that this will delete the invoice from the system. Click No to retain the invoice for editing. Click Yes to delete the invoice from the system.

  7. Modify the details as required.




    This field displays the net amount that the creditor will receive after tax has been deducted from the amount entered in the Amount field.

    If you make any changes to the Gross amount or change the Tax Rate, the amount in this cell updates automatically.

    Tax Rates

    The tax rate set up earlier on the Supplier page or the Create New Supplier wizard is displayed by default. Use the drop-down to update the tax rate if required. If you change the tax rate, the amount displayed in the Net and Tax fields updates automatically to reflect the new tax rate.


    This field displays the amount of tax that will be deducted from the gross amount. Changes made to the Tax Rate are automatically reflected in this cell.


    This field displays the amount entered in the Amount field. This field can be modified to reflect the break-up of a bill or different bills if you are paying more than one bill through this invoice.

    In edit mode, you cannot increase the Gross amount.


    This field displays the default nominal account for the supplier that was earlier set up on the Supplier page or the Create New Supplier wizard. You can click the field and select a nominal account from the drop-down if such accounts have been set up in the system.


    Enter notes in this field if required. Click the ellipse button to open the Comment box and enter text.

    Assignment Description

    In case of a disbursement against WIP, the description of the selected assignment is displayed here.

  8. When finished, click Authorise

    . A message confirms that the invoice was successfully authorised and the status changes to Authorised.

  9. Click Close. The invoice closes and you are returned to the Ledger window.
  10. Click Close. The Ledger window closes.
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