Accountants Enterprise only
As a part of the payment process, payments should be matched against an invoice. At times, however, an allocation may need to be changed or corrected. You can reallocate a payment if the payment and the two invoices involved are for the same employee and they are in the same open tax period.
To reallocate a payment against an employee invoice
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Select Bookkeeping > Employee Ledger from the main menu. The Employee Expense Payments window opens.
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Click the Ledger option. The Ledger window opens.
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Select a Company from the drop-down. The system uses the Account field to display the account from which the payment is drawn. Account details are maintained in Maintenance > Ledger Maintenance > Nominal Codes
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Enter the Employee Code or Employee Name. The employee details and a list of all outstanding invoices is displayed. When the employee’s name is entered, the Employee Code is displayed automatically.
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Click the Show Zero checkbox. All transactions for the employee are listed, with invoices at the top and payments below.
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Click the invoice with the incorrect payment allocated to it and press [F2]. The invoice is displayed with the associated cheque payment.
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Press [F2] again to restore the earlier view.
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Press [Ctrl] and select the invoice to which the allocation should be made. Both the incorrect payment (selected in the previous step) and the new invoice are highlighted.
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Click Reallocate. The correct invoice is paid and the incorrect invoice is now unpaid.
