AE MAS release notes and install guide - 6.1f (Australia)

This product versions must be installed on your computer before commencing this installation:

Before you begin:

• Check that your computer meets the system requirements.

• Disable your anti-virus software and screen savers.

• Close all other applications.

• Log in to your server as an administrator.

• If you are upgrading from a previous software version, ensure that the new version is being installed in the same directory as the previous version. The installation replaces old program files with new program files.

This table describes the standard MYOB directory structure for standalone and network installations.

If you have used MAS before, take a full backup of all data and program files before you continue with this installation. This includes the Tax folder or, for older versions of MAS, the \SOL64 and \S6CLIENT directories and subdirectories.

You can back up data through the backup facility in System Services.

Although this update will not make any changes to Master Freeform, it will overwrite the existing Master Freeform.

1. From System Services, go to the My folders group in the navigation panel on the left of the application window and open Ledgers.

2. Select File and click New to create a new ledger.

3. Select Item.

4. Enter the following details in the New item properties window:

   Field	Input
   Client	Enter a code to identify the ledger. For example, 57FFORM.
   Type	MAS4
   Name	Master Freeform backup as at dd/mm/yy.
   Location	Click the ellipsis button and select the folder where the new ledger will be stored. For example, S6CLIENT for CFS locations, or SOL64 for SQL locations.

5. Select the Standard option to set up a MAS ledger.

6. Open the newly created standard ledger.

7. From the Ledger Profile window, select Reports > Master Freeform > Transfer Master Freeform and complete the fields.

8. Perform one of the following:

   • Click OK on the first window that opens and click All on the next window.

     OR

   • Select the relevant layout code that you want to transfer and click OK.

     OR

   • Select the range of codes that you wish to transfer and click OK. Once this transfer routine is complete, you will have an entire copy of your existing Master Freeform stored within the client ledger 57FFORM.

9. Click Reports > Client Freeform > Client Freeform Index to confirm that all Master Freeform formats have been transferred to the client.

If you have modified any of the Master Files categories specific to your practice, you are advised to export your Master Files.

The Master Files, including the Master Chart, are exported for both backup and restoration purposes. Installing MAS either:

• Installs the standard Master Files, or

• Upgrades your existing Master Files.
  To upgrade, deselect the MAS Master Chart of Accounts option on the Which products do you wish to install? window during the installation. For security, you need a current backup of the file called DS6MF100, (normally located in \S6Client), or you need to export your master files.

Perform the following to back up your master files:

The existing Master Files, including the Master Chart, will be upgraded if the Master Chart of Accounts is not selected during the installation. This step is not necessary if you already have a current copy of the DS6MF100 file located in the directory where your Master Files are located (for example, S6Client).

1. Open your MAS4 ledger.

2. Select Utilities and click Export Master Files. The Export Master Files window opens.
   

   

3. Select the items you want to export and click OK. The File Export window opens.

   

4. Choose the file name and location to which the Master Files will be exported, and click Save.

1. Double‐click the MYOBAEMAS6_1f_AU_FullInstaller.exe file to open the Welcome window.

   

2. Click Yes to accept the terms of the agreement and activate the Next button.

3. Click Next to open the Location of the MYOB System files window.

   

   This window prompts you to select the directory where the System Files are. This is usually \SOL64.

4. To change the default directory, click Browse, navigate to the correct directory and click OK.

5. Click Next to open the Management Accounting System window.

   

6. If necessary, click Browse, navigate to the correct directory and click OK.

7. Click Next to open the Which products to you wish to install window.

   

8. Both options may be selected for installation:

   • Management Accounting System

   • Master Chart of Accounts

   

   Installing the Master Chart overwrites any existing Master Chart. Do not install the Master Chart if it is already installed.

9. Click Next to check the components currently installed. Two backup warning messages may display:

   • The back up DS6MP900 message is a reminder if Management Accounting System is installed

   • The back up DS6MF100 message is a reminder if Master Chart of Accounts is installed.

   The Ready to Install window opens.

   

10. Check that the details are correct and, if required, click Back to change any of the

    details previously selected before returning to this window.

11. Click Install Now to start the installation.

12. Wait until the Installation Completed window opens.

13. Click OK to finish.

14. If you have any problems with the installation, contact us.

From the MAS ledger, select Help and click About. The version number should be 6.1f.

You will need to restore your Master Files if your practice uses a personalised Master Chart and the standard Master Files were re‐installed during the installation.

To restore Master Files from backup:

1. Access any MAS ledger.

2. Select Utilities and click Import Master Files.

3. A message displayed informing you that the process will import Master data files, and asking you if you want to overwrite existing codes.

   

   If you click Yes, the all previously exported codes will be imported. The import
   will overwrite existing codes.
   If you click No, only previously exported codes that do not already exist in the Master Files will be imported. The import will not overwrite codes.

4. Click Yes or No. The File Import window opens.

   

5. Choose the file name and the location from which the Master Files are to be imorted, and click Open.

MAS 6.1f is a more recent version of MAS than that supplied with Contacts. Therefore, it is necessary to copy the MAS program files to the Contacts directory to ensure current files are retained when a database setup is performed.

1. Locate the \S6CLIENT folder.

2. Copy the DS6MP900 and DS6MF100 files.

3. Locate the \XLON\BIN\MAS_S6CLIENT\S6CLIENT folder.

4. Paste the DS6MP900 and DS6MF100 files into the \XLON\BIN\MAS_S6CLIENT\S6CLIENT folder.

5. Click Yes to overwrite the existing files.