Tax 2020 guides

If any of the columns below are not showing in the returns index, make them available by ticking the required column from within the View button.

1. Open the Tax Tracking System.

2. Click the Year 

   

   icon.

3. Click All.

4. On the Returns 2019 screen:

   1. Sort by IRD number

   2. Press Home to go to the top of the list

   3. Look for and delete incomplete records.

      

      Incomplete records don't display the year or the IRD number.

   4. Press End to go to the bottom of the list

   5. Look for and delete incomplete records.

      

      Check for an incomplete year or IRD number.

5. Sort by Client order, then repeat step 4.
6. Sort by Alpha order, then repeat step 4.

Select the required rollover options:

1. Select Utilities > Control Record > General

2. Click the Return Header tab in the General Options window.
   

   

   

   If you change any settings, existing fields will only update when you add new values or manually refresh the existing data.

3. Refer to the following table and check the Return Header options.

   Option	Information
   Update RIT from provisional balances	If ticked, the RIT field under the Tax section of the return header shows the total of the provisional amounts in the calculated column of the balances area less uplift. If not ticked, the RIT field is only updated when the return is finalised in the Tax Returns System.
   Update provisional from balances	If ticked, the Prov Tax field under the Tax section of return header shows the total of the provisional amounts in the calculated column of the Balances area. If not ticked, the Prov Tax field is updated after the end of year rollover and when the return is finalised in the Tax Returns System.
   Include voluntary with provisional and RIT	If ticked, any voluntary amounts in the calculated column of the Balances area are included in the RIT and/or Prov Tax fields under the Tax section of the return header only if Update RIT from provisional balances and/or Update provisional from balances are also ticked. This will affect the next year’s provisional value calculated at rollover.
   Update next year LY prov when balances modified	If ticked: any changes to balances or transactions in the calculated column, including voluntary payments, flow through to the LY Prov field in the following year TTS General screen. any changes to the calculated amounts in the previous year’s balances tab flow through to the next year General tab in the LY Prov field.
   Remove lodged workflow dates	If ticked, the workflow date is removed from the Lodged workflow when undoing the status of a tax return from lodged. If not ticked, the workflow date is not removed from the Lodged workflow. This option is ticked by default.
   Addfullstop to initials	If ticked, the individual’s name prints with a full stop after each initial. If not ticked, a space prints after each initial.
   TXNAME takes precedence in A185	If ticked, the name from the TXNAME field in CDS populates the letter-writing field A185 exactly as entered. If not ticked, or TXNAME is not present in CDS for a client, the formatted name from the Details tab in CDS populates letter writing field A185. For example Mrs Angela Belinda Cook prints as Mrs A B Cook.

4. Click the Rollover tab

   

5. Refer to the following table and check the Rollover options.

   Option	Information
   Zero RIT on Rollover	When ticked, the RIT field under the tax section of the return header will rollover as zero. If not ticked, the RIT field shows the total of provisional amounts in the calculated column of the balances area less uplift.
   Trf Actual prov values to LY on rollover	When ticked, the LY Prov field in the tax section of the return header will update with the value of all the provisional and voluntary payments (i.e., actuals) attached to P1, P2, P3 and V1, V2, V3 balance codes. If not ticked, LY Prov will update with the P1, P2, P3 calculated amounts and also V1, V2, V3 if Include voluntary with provisional and RIT is selected. If this option is selected and you have also selected Update next year LY prov when balances modified on the Return Header tab, the actual amounts update from the LY balances screen if modified into the current year LY field in the TTS General tab.
   Roll notes	If ticked, the notes attached to the return header rollover into the new year when a rollover is performed. If not ticked, the notes won't rollover.
   Roll comment	If ticked, the comments attached to the return header will be rolled over into the new year when a rollover is performed. If not ticked, the comments will not be rolled over.
   Roll student loan	If ticked, the calculated student loan payments are added together uplifted to generate three student loan interim balances in the new year when a rollover is performed. If not ticked, the student loan will not be rolled.

6. Click OK when finished

1. Select Utilities > Control Record > Returns to verify the balance and workflow template attached to each return type.

2. Select Utilities > Balance Setup > Templates to review the balance templates and make sure the rollover created the correct balance codes.

3. Select Utilities > Workflow Setup > Templates to review the workflow templates and make sure the rollover created the correct workflow codes.

The flags roll forward with the same settings as in the 2019 return header unless specified below:

• Estimated: If selected in 2019, it won't be selected in 2020

• Final: If selected in 2019, it won't be included in the rollover.

To check your flag settings, select Reports > Practice Reports > Flags and review each one.

Delete any pre-rollover report layouts at the client level.

1. Select Maintenance > Letter Writing > Practice Letters.
   

   

2. Delete any layouts at the client level, as marked in red above.

3. Highlight the letter layout code then click Delete.

4. Click Cancel when finished.

Delete the contents of the pre-rollover holding file before performing the rollover. If you don't delete the file, we'll append to it.

1. Select Utilities > End of year.
   

   

2. At the End of Year Options window click Purge Pre-rollover File.

3. Click Yes to proceed.

4. Click Cancel when finished.

To rollover all returns (with no exceptions), select one of our pre-rollover templates.

Once you've generated the pre-rollover report, it is final. This means the rollover won't include any changes you make to returns after this time.

1. Select Utilities > End of Year and click Pre-rollover.

2. Double-click the template.

   

3. Double-click the template. The Select Pre-Rollover Options screen opens.

   

   If you need to create a pre-rollover file with exclusions, you must:

   • create a new pre-rollover template
   • click Selections to define the exclusion to the rollover.

4. To check the pre-rollover settings, select Utilities > End of Year > Pre-Rollover > 2020 > Properties.
   You shouldn't need to change anything. Click OK.

   

1. Double-click the pre-rollover template created in Step 7: Check pre-rollover settings.

2. Click Yes to perform the pre-rollover.

3. When complete, you'll see the Select Pre-Rollover Options window.
   

   

Do not rollover into the new year until you've completed this step.

The pre-rollover step creates a holding file from which the final rollover is based. The pre-rollover can be rerun with new data added to the information previously created in the holding file.

Print the holding file to provide a detailed report for a partner or manager to check prior to rollover. File the report after it has been checked.

To list the pre-rollover file, select Utilities > End of Year > List pre-rollover.

The layouts can include the following dependant on the sequence chosen:

Report legend

Edit layouts

Only perform this step if you need to.

You can edit the letter layout used in the pre-rollover process to suit your practice.

1. Transfer the letter layout from Master letters.
   Select Maintenance > Letter Writing > Transfer Master Letters.
2. Edit the letters as required.
3. Select Maintenance > Letter Writing > Practice Letters.
   

   

   
   

4. Highlight and double-click the letter layout code to open it for editing.

   

   Once you've transferred a letter layout to client level, it is final. We won't recognise any changes made to the pre-rollover report layout in future releases until you:

   • delete the letter layout at client level or
   • transfer an updated copy from master level.

• You can edit the holding file after a partner or manager has checked the printed pre-rollover report.

• If you delete a return from this list, it won't rollover to the next year.

• If you need to manually insert a return after you've deleted it in error, contact MYOB support.

To edit the pre-rollover file

1. Select Utilities > End of Year > Edit pre-rollover file.

2. Use the search to locate the IRD number for editing if required.

• Make sure everyone's logged out of all MYOB programs.
• Back up the Tax Tracking System:

  • For CFS Tax, you can either use the System Services backup option or copy data files through Windows Explorer
    The Tax Tracking System 2019 files are DZZNT*, usually located in the \SOL63\TAXFILE folder

  • For SQL Tax, use SQL Server Management Studio.

This step of the end of year rollover generates the 2020 return headers.

You must not interrupt the rollover. How long it takes depends on the size of the ledger and the speed of the computer.

1. Select Utilities > End of year > Rollover.

   

2. Click Rollover.

3. Click Yes at the prompt to perform the rollover.

Return Properties screens post-rollover

You can access the following screens by entering on any return and showing the rolled information.

General tab

The General tab should look like this:

Other Details

The GST tab should look like this:

This screen shows all information relating to GST, AIM and Ratio settings.

MYOB Balances tab

The MYOB Balances tab should look like this:

Balance codes created as per template.

Workflow tab

The Workflow tab should like this:

Shows workflow codes created as per template.

When the rollover has finished, the system automatically updates the current year in the control record.

To check the current year

1. Select Utilities > Control Record > Dates.

   

2. On the Edit Dates window, check that the Current year is 2020. If it isn't:

   1. Click Edit.

   2. Change the Current year field to 2020.
   3. Click OK.