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Creating assignment and disbursement lists for importing into Softlog or BillBack

This support note applies to:

  • AE Practice Manager (NZ)

  • AE Practice Manager (AU)

Article ID: 29072

In MYOB Accountants Enterprise Practice Manager (AE PM), you can import transactions into AE PM from Softlog or BillBack as disbursement entries to on-charge to clients.

The Softlog or BillBack software needs to have an up-to-date list of the disbursement, client and assignment codes from AE PM.

To create a list of unclosed assignments

  1. In AE PM, click the Reports icon. The Reports page appears.

  2. On the TASKS bar, go to Assignments > Assignment List. The list of Assignments > Assignment List reports appears.

    There may be no reports listed.

  3. Click New. The New Report - Assignment - Assignment Lists page appears.

  4. From the Report fields and formatting tab, select from the list of available fields:

    • Assignment Code

    • Assignment Status

    • Client Code

    • Client Name.

  5. Click the Run Report Settings tab. The selected fields are displayed.

  6. From the Filter column drop-down list in the Assignment Status row, choose Open.

  7. Click the Run Report icon, the icon with the paper and red exclamation mark, third from the top left of the window. The New Report preview window appears.

  8. Click the Export to Excel icon on the top right of the screen. The report results are exported to Excel.

  9. Edit the spreadsheet to meet the file layout requirements of Softlog or BillBack.

  10. To save the report, click the Save icon on the top left of the New Report - Assignment - Assignment Lists page. The Save report layout window appears with the cursor in the Title field, with Save as new report selected.

  11. Enter a report title and click OK.

  12. Optionally, enter a Description.

To create a list of disbursement codes

  1. In AE PM, click the Reports icon. The Reports page appears.

  2. On the TASKS bar, go to Maintenance > Code. The list of Maintenance > Code reports appears.

    There may be no reports listed.

  3. Click New. The New Report - Maintenance - Code window appears.

  4. From the Report fields and formatting tab, select from the list of available fields:

    • Task Code

    • Task Description

    • Code Types.

  5. Click the Run Report Settings tab to see the selected fields display.

  6. From the Filter column drop-down list in the Code Type row, select Disbursement.

  7. Click the Run Report icon, the icon with the paper and red exclamation mark, third from the top left of the window. The New Report preview window appears.

  8. Click the Export to Excel icon on the top right of the screen. The report results are exported to Excel.

  9. Edit the spreadsheet to meet the file layout requirements of Softlog or BillBack.

  10. To save the report, click the Save icon on the top left of the New Report - Assignment - Assignment Lists page. The Save report layout window appears with the cursor in the Title field, with Save as new report selected.

  11. Enter a report title and click OK.

  12. Optionally, enter a Description.