Label Layout Formatting

Accountants Enterprise only

Labels must be specifically formatted to produce a label layout correct for printing on label stationery.

To mark the location of each label within the line, labels are bounded by the open and the close brace, that is {}. The contents of the line are then typed within the braces, using the hash symbol (#) followed by either an accumulator or a field.

Literal text may be entered by typing it in after the field or accumulator. If you wish to include two or more fields in the one line, the fields must be delimited by the vertical bar character (|). An example label line layout could be:

{#D196|#D102|Esquire }

If the data represented by the fields or the accumulators you have entered exceed the width of the label you have allowed within the braces, the data will be truncated.

To specify the number of lines between the top of the first label and the top of the next label use the [LABEL SPACING] command followed by the required number. This must be the first line used in the layout. For example:

[LABEL SPACING] 9

{D192 }

{#01 }

{#02 }

{#03 }

This layout would place nine lines between the top of the first label and the top of the next label. If no label spacing is found, the system defaults to nine lines between labels.

Most label stationery comes with more than one column of labels per page. In this instance you simply repeat the layout across the page, for example,:

{#D196} {#D196} {#D196}

You need to ensure that the width between labels on the stationery corresponds to the width you key on the layout, otherwise your labels will print off-line. The font you use also affects this, that is, whether the font you are printing with is proportional or mono-spaced (non-proportional). It is advisable to use mono-spaced fonts in labels to ensure uniform width across the page for each label.