Adding a new period

A new workpaper period can be added that is either:

an annual financial period, or
a portion of the financial period that is required.

For instance, you may choose to have a monthly, quarterly, or bi-annual workpaper period.

When you add a period, this then defaults as the current period.

With Essentials Accounting or Cashbook you can also add a prior period.

A future year period can also be added for those with AccountRight or Essentials Accounting or Cashbook general ledgers.

To add a new annual period

Open the client’s Client Accounting > Trial Balance tab (called the Workpapers tab if you are licensed for Workpapers) tab.
Click Add period on the Tasks bar. The New Workpaper Period window opens.
In the Date range section:
1. Enter the Description of the Workpaper period. This can be up to 100 characters.
2. Enter the period Starting from date.
  Enter the date in the format dd/mm/yyyy or select the date from the drop-down calendar.
3. Enter the period Ending on date.
  Enter the date in the format dd/mm/yyyy or select the date from the drop-down calendar.
  The starting from and ending on dates default to the dates of the current financial year, minus one year, as specified by the selected general ledger which has been configured for the client.
In the Define GST Account section:
1. Select from the drop-down the account where amounts for GST Collected will be recorded.
2. Select from the drop-down the account where amounts for GST Paid will be recorded.
  
  The GST accounts mandatory check has been removed. If you have elected not to use GST calculation for a particular workpaper period, you are no longer prompted to define GST accounts.
Click Add. The new period is created and opened in the Prepare Trial Balance (Workpapers) table. See About the Prepare Trial Balance Workpapers table for information about how to use this table.

To add a new periodic period

Periodic reporting periods can be used for workpapers and are based on an underlying periodic general ledger. For instance, your periodic reporting period could be monthly or quarterly.

The Year to date balances for accounts are based on the configuration of your general ledger. For example, if your general ledger is configured to quarterly reporting, then quarterly reporting periods can be created in Workpapers.

Open the client’s Client Accounting > Trial Balance tab (called the Workpapers tab if you are licensed for Workpapers).
Click Add period on the Tasks bar. The New Workpaper Period window opens.
In the Date range section:
1. Enter the Description of the Workpaper period. This can be up to 100 characters.
  Enter the period Starting from date.
2. Enter the date in the format dd/mm/yyyy or select the date from the drop-down calendar.
  Enter the period Ending on date.
3. Enter the date in the format dd/mm/yyyy or select the date from the drop-down calendar.
  In order to add a future year period for an AccountRight, Essential Accounting or Cashbook general ledger, select the appropriate future dates as required.
  In order to add a prior year period for an Essential Accounting or Cashbook general ledger, select the appropriate prior dates as required.
In the Define GST Account section:
1. Select from the drop-down the account where amounts for GST Collected will be recorded.
2. Select from the drop-down the account where amounts for GST Paid will be recorded.
The GST accounts mandatory check has been removed. If you have elected not to use GST calculation for a particular workpaper period, you are no longer prompted to define GST accounts.
Click Add. The new periodic period is created and opened in the Prepare Trial Balance (Workpapers) table. See About the Prepare Trial Balance Workpapers table for information about how to use this table.