Creating custom account groups or tax account groups

Statutory Reporter contains a set of pre-defined practice account groups. Custom account groups or (NZ) tax account groups can be created within a selected account group to summarise group detail accounts specific for a particular client. This grouping provides a summary of the account which is displayed as a single line entry in the financial reports. For example, it may be useful to group certain expense accounts that will be included in the financial report as a single line entry. Within financial reports, custom account groups are sorted appropriately, by account code or description, depending on the properties of the parent account group folder.

You cannot summarise header accounts within a custom account group.

The addition of a custom account group is identified by a

icon in the Account Group Details tree.

You cannot create another custom account group within an existing custom account group.

To group accounts into a custom account group

Access the account groups for the client. See Accessing account groups. The Statutory Reporter – Account Groups or (NZ) Statutory Reporter – Tax Account Groups window opens.
Select the account group folder from the Account Group Details tree that contains the account groups that are to be grouped into a custom account group. The accounts are listed in the Account Group Details table.
Select the Display account codes option from the drop-down. This option is located at the bottom of the Account Group Details table.
Select accounts in the Account Group Details table that will be included in a new custom account group. To select consecutive accounts, press and hold [Shift] while clicking the accounts. To select non-consecutive accounts, press and hold [Ctrl] while clicking the accounts.
Right-click on the account(s) in the Account Group Details table and select Add to New Custom Group. The Add to New Custom Group window opens. The selected account(s) are listed in the Accounts selected section.
Enter a Custom group name. The Custom group name field is limited to a maximum of 100 alphanumeric characters.

The Custom group name must be unique. You cannot name a new custom account group with an existing account group name under the same parent account group. An error message will be displayed. This is a mandatory field and cannot be blank.
Select the Show detail accounts with custom group checkbox, if required. If this checkbox is selected, the custom group will be listed in reports as a heading with the detailed accounts that are included as part of the custom group, listed immediately below.
Click OK. The selected accounts are grouped into the new custom account group. The Add to New Custom Group window closes and the custom account group is added to the Account Group Details tree. The Account Group Details tree updates to reflect the changes. When financial reports are produced a single line entry will be displayed for these accounts that have been grouped.

To create a new custom account group without selecting accounts

Access the account groups for the client. See Accessing account groups. The Statutory Reporter – Account Groups or (NZ) Statutory Reporter – Tax Account Groups window opens.
Select an account group folder in the Account Group Details tree.
Right-click on the account group and select Create New Custom Group. The Create New Custom Group window opens.
Enter the Custom group name. The Custom group name field is limited to a maximum of 100 alphanumeric characters.

The Custom group name must be unique. You cannot name a new custom account group with an existing account group name under the same parent account group. An error message will be displayed if you attempt to do so. This is a mandatory field and cannot be blank.
Select the Show detail accounts with custom group checkbox, if required. If this checkbox is selected, the custom group will be listed in reports as a heading with the detailed accounts that are included as part of the custom group, listed immediately below.
Click OK. The Create New Custom Group window closes and the new custom account group is created within the selected account group folder. The new custom account group is identified with a
icon in the Account Group Details tree.
Allocate individual accounts to the custom account group. See Allocating individual accounts.
Click OK. The custom account group and associated accounts are added to the Account Group Details tree. The Account Group Details tree updates to reflect the changes. When financial reports are produced a single line entry will be displayed for these accounts that have been grouped.

To edit a custom account group name

Access the account groups for the client. See Accessing account groups. The Statutory Reporter – Account Groups or (NZ) Statutory Reporter – Tax Account Groups window opens.
Select a custom account group folder in the Account Group Details tree. A custom account group folder is identified by an icon.
Right-click on the selected custom account group and select Edit Custom Group. The Edit Custom Group window opens.
Change the Custom group name.

The Custom group name must be unique. You cannot name a new custom account group with an existing account group name under the same parent account group. An error message will be displayed. This is a mandatory field and cannot be blank.
Click OK. The Edit Custom Group window closes and the name of the custom account group is changed.