Practice Manager only
MYOB don't recommend using this facility.
An automatic estimate fee is created when a bill is raised in excess of the amount of available WIP. This is also known as overbilling.
A WIP credit is applied against a specific employee and task.
The estimate is raised on allocation of the bill and the credited (or negative) amount is then automatically allocated to further WIP as it is posted and absorbed when the next bill is raised.
The system alerts you when an automatic estimate is created (by adding to the AE (Automatic Estimate) column on the Bill Amounts window).
In MYOB AE, estimates previously raised can be viewed in the Misc/Est tab of the relevant Assignment Details page.
An auto estimate can be added from the Bill Amounts window at the time of billing in Stage 2 of the Billing Wizard by using an automatic estimate. You can use this to create an estimate at the more detailed employee and task level.
Create a draft bill for the client or assignment/job you want to bill. See Creating bills for clients using the Billing Wizard.
If you want to add the estimate to an existing draft bill, double–click the draft bill in the list to open it in the Billing Main page. Ensure that you are in Edit Bill mode, see Editing and unlocking draft bills.
Click Bill Amounts on the Billing Main page for the client or work through the Billing wizard. The Bill Amounts window opens.
Enter the amount to be billed in the Bill field against the assignment/job or transaction level you want it to apply to. If there is already a WIP against the item, you must enter an amount that exceeds the WIP amount against that item or no automatic estimate will be created. The Write–Off (On) field will display the excess WIP amount against the selected item (this is still only a write-on amount and not yet an estimate).
Delete the amount in the Write–Off (On) field.
Press [Enter] or click elsewhere on the page. The estimate amount will be displayed in the Carried Forward field in brackets and the Automatic Estimate icon is displayed beside the item.
Click Automatic Estimate. The Automatic Estimates window opens.
When you create an automatic estimate, you will not be able to exit the billing area until the estimate has been completed. A warning message is displayed telling you to define the amount. If you accidentally create the estimate you will need to zero the Bill field to exit the billing page.
Select the employee and code for the estimate. If the required employee or code is not in the list, select the Other option in the list to access the Find Employees or Find Tasks window. You can use these windows to find the employee and code for the estimate.
Enter any internal notes in the Comments field.
Click OK. The AE field displays the completed icon , showing that the estimate has been applied. The bill amount of the estimate is displayed in the Bill Amounts window in the Bill field against the relevant assignment/job and has a future credit in the Carried Forward field (displayed as (9,999.99)). The bill total increases to reflect the new charge.
To view the estimate in the Bill Amounts window, drill down through the client/assignment/job or group the items by Code Type to show estimates as their own item.
All estimates for a client will be displayed as one item in the Bill Paragraphs window, whether entered before or during billing. Manually create separate line items in the Bill Paragraphs window if you want them to display individually in the client’s bill. Ensure that the individual item amounts are amended to match the total estimates amount or you will be unable to post the bill.