Charge Rates tab

Practice Manager only

The Charge Rates tab is only available on the Employee page.

The Charge Rates tab is where the various charge rates used in your practice are applied to an employee. All employees have an associated charge rate. These are usually selected when the employee is first set up using the Create Employee Wizard (Step 6 - Employee charge rates).

Charge rates are used to calculate the billable amount for a client, based on the time entered against them by an employee, multiplied by the chargeable rate of that employee (time x charge rate = billable WIP). The system has a standard charge rate, but an employee can have multiple charge rates.

(AE) You also can use special rates to allocate non-standard rates to specific assignments. This is done using the Assignment Details page > Rates tab.

The descriptions for these multiple charge rate types are configured by your system administrator. These charge rate types are then available for selection on the Charge Rates tab. The actual dollar amount attached to each charge rate is configured here on an employee by employee basis.

For example, the charge rate Premium could be set up as a charge rate type by your system administrator. This rate is then selected for an employee in their Charge Rates tab and their Premium rate is set to $200. Another employee’s Premium rate could be set to $250, while a partner’s Premium might be set to $350. The charge rates set up for each employee are then available for selection when they enter their timesheets.

An employee’s charge rates can be changed at any time. But, editing a rate in the Charge Rates tab will not update any timesheet entries that have already been created and are awaiting posting. These can be amended in the relevant timesheet, disbursement or expense by overwriting the previous rate or re-selecting a rate from the drop-down.

Use the Start and End date fields when editing an employee’s charge rates to clearly define when they are to be used.

Use the Notes section (AE) / Charge Rates Notes area (AO) to record any additional information about the employee’s charge rates. See Notes on the Main tab.

(AE) The charge rates column is only displayed when entering timesheets if the setting to display it has been switched on. See Timesheet User Settings/System Settings.