Prebilling reports and detailed WIP reports for clients

Practice Manager only

In MYOB Practice Manager, to print a detailed WIP report to review prior to billing your client, you have two options:

Prebilling reports or
WIP Enquiry

Prebilling reports are a predefined reports that allow you to print a detailed wip report up to a specified date for a client. If a client is a parent client, all WIP recorded for the associated child clients will also be included.

There are four prebilling reports available. You can access these from the Assignments tab (AE)/Jobs tab (AO) on the client page, or the WIP tab (AE) on the Assignment Details page. They can also be accessed by drilling down in the Aged WIP report and selecting the prebilling report type from the TASKS bar.

Click one of the following Prebilling reports options according to how you want the client’s WIP categorised:

By type—This report is ordered by the task codes that the employees used when entering the timesheets for the client. This is useful when there may be a few people working on the assignments (AE)/jobs (AO).
By employee—This report is ordered by the employee who entered the time for the individual client and then by task code.
By month—This report is ordered by the months in which time was entered for the client. It is useful for practices that bill monthly or to ensure that there is no old WIP on the WIP ledger which should be written off.
By group—This groups parent/child clients to show the total WIP liability for a group of clients.

To print a prebilling report for a client

Find and open a client. See Finding and opening clients and contacts.
Click the Assignments tab (AE) or the Jobs tab (AO).
Select a Prebilling Report option from the Tasks bar. The Report Fields window opens.
Enter the End Date. The system will default to today’s date. It can be changed by entering a date in the format dd/mm/yyyy or selecting it from the drop-down calendar.
Click OK. The report runs and opens in a new window.
Select Print to print the report.

The WIP enquiry screen displays the total WIP balance and the breakdown of that total by assignment (AE)/job (AO) and task code.

The WIP enquiry page displays the following information for each WIP entry for a client:

Date
Employee
Job
Code—this tells you whether the item is a time entry, expense, estimate or miscellaneous charge.
Year
Units
Hours
Charge
Unbilled WIP
Status

Each user can re-arrange the columns to display data in their required order and the system will retain their settings the next time they select WIP enquiry.

To view the WIP enquiry

Click Contacts. The Find Clients page opens.
Search and locate your client.
Select the WIP enquiry from the TASKS bar on the Find Clients window as well as from the Main, Jobs, Bills or Home tabs, once you have opened/selected the client.
Click Print or Export icons on the TASKS bar to open the Print - WIP Enquiry window where you can enter a title for the information and specify print requirements, or export the table to Excel format.
Click OK to close the WIP enquiry page.

To add extra fields to the transaction listing

In the WIP enquiry page, right-click the table and select Field Chooser.
Drag and drop the extra columns to display them on the page. The total amounts for the client displays in the totals fields at the bottom of the page. You can organise the WIP transaction list to suit your viewing purposes. You can sort and group the list of transactions.
Click Print or Export icons on the TASKS bar to open the Print - WIP Enquiry window where you can enter a title for the information and specify print requirements, or export the table to Excel format.