Processing Time Setup is used to close time periods as well as to set a lock date after which no timesheets, disbursements, bills or receipts will be accepted for the period.
All bills need to be posted before closing an accounting period or applying a Timesheet Lock Date.
When you attempt to close an accounting period and there are unposted entries for that period, an Exception Report displays a list of all unposted bills that are preventing closure.
To check for unposted bills, click the down arrow under the Billing icon & select Draft Bills. You can filter the Draft Date for the period you are trying to close and then either finalise and post or delete any of these bills.
To close a period
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Select Maintenance > Maintenance Map > Time Setup > Processing Time Setup. The Processing Time Setup page opens.
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Select the Accounting Year from the drop-down.
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Click the Closed checkbox for the selected time period. This means that timesheets will no longer be accepted for this time period. This would be done for month end processing and reporting functions.
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Click OK to save the changes and close the Processing Time Setup page.
To set a timesheet lock date
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Select Maintenance > Maintenance Map > Time Setup > Processing Time Setup. The Processing Time Setup page opens.
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Select the Accounting Year from the drop-down.
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Enter a Timesheet Lock Date for the accounting year. Enter a date in the format dd/mm/yyyy or select it from the drop-down calendar.
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This means that no timesheets, disbursements, bills or receipts will be accepted for dates prior to the nominated lock date.
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Click OK to save the changes and close the Processing Time Setup page.