Accountants Enterprise with Practice Manager only
Expenses incurred while you perform work for a client may be claimed by recording them on an expense sheet. Expense sheets are set up by your system administrator.
To record an expense
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Create or open an expense sheet. See Creating expense sheets or Opening expense sheets, as appropriate.
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Enter the Date when you incurred the expense. In the first blank row of the table, the Date can be entered in the format dd/mm/yyyy or selected from the drop-down calendar.
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Enter the Reference number. The reference number is limited to a maximum of 25 alphanumeric characters.
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Select the Client from the first blank cell drop-down on the Client/Assignment column.
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Press [Tab] to automatically display information in the A/Code and C/R columns or click within the a cell.
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If there is an associated Job/Schedule, select it from the drop-down.
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Select the Task from the drop-down.
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Enter the amounts in the Quantity and Cost columns. The Tax, Total and Charge columns are automatically calculated. The charge field only contains a value if you have a charge rate set up for the Code Type. Otherwise, you must enter the charge rate.
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Enter supporting information about the expense in the Comments column.
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Click the ellipse button to open a Comment window and enter explanatory text if required.
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Click OK to close the Comment window.
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Press [Enter] until the cursor is in the blank line below the headings if you want to enter additional expenses for another Client or Assignment.
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Repeat step 2 to 12 for other expenses for this date.
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Click Submit
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Click OK to save and close the expense sheet.