The WIP Journal functionality enables you transfer WIP from jobs and schedules.
The transfer of WIP depends on the job mode set up by the practice. The general rules are:
WIP can be transferred from one assignment to another once the entry is posted.
Billed or partially billed entries cannot be transferred.
Specific rules depend on the job mode.
Rules for Assignments, Schedules and Jobs Mode
The following rules apply to practices running in Assignments, Schedules and Jobs mode:
From
To
Allowed
Comment
Assignment
Assignment
YES
Schedule/Stage
Schedule/Stage
YES
Assignment
Schedule/StageA
YES
Schedule/Stage
Assignment
NO
This is not allowed as there may be allocation records associated to the stage.
Schedule/Stage
Job
NO
The Job/Schedule field will be unavailable (greyed out) because practices running in this mode will not post WIP to the job.
Job
Schedule/Stage
NO
In this mode, there will be no WIP entries tagged to a job.
Job
Assignment
NO
In this mode, there will be no WIP entries tagged to a job.
Job
Job
NO
In this mode, there will be no WIP entries tagged to a job.
A: When transferring to a schedule/stage with multiple employee categories associated with the stage, users are presented with a list of categories to post the WIP to.
WIP cannot be transferred to and from a schedule stage that is complete. In the Job/Schedule drop-down, the completed stage will not be displayed.
In this mode, as WIP is only posted to assignments and not jobs, you will not be presented with a list of jobs under the Job/Schedule name for an assignment which has jobs associated to it. In this case the Schedule/Jobs field will be unavailable (greyed out).
Rules for Assignments, Schedules, Jobs and Job Time Recording Mode
The following rules apply to practices running in Assignments, Schedules, Jobs and Job Time Recording mode:
From
To
Allowed
Comment
Assignment
Assignment
YES
Schedule/Stage
Schedule/Stage
YES
Assignment
Schedule/Stage A
YES
Schedule/Stage
Assignment
NO
This is not allowed as there may be allocation records associated to the stage.
Schedule/Stage
Job
YES
Job
Schedule/Stage
YES
Job
Assignment
YES
WIP will only be posted against the assignment to which the job belongs—i.e., not against the actual job.
Job
Job
YES
Assignment
Job
YES
A: When transferring to a schedule/stage with multiple employee categories associated with the stage, users are presented with a list of categories to post the WIP to.
WIP cannot be transferred to and from a schedule stage that is complete. The completed stage will not be displayed in the Job/Schedule drop-down.
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