Accountants Enterprise only
The name table lists the types of names that are recognised in the database.
There are three columns in the Names Entries window. The column width may be adjusted by dragging the column to the required width. The Name column may be sorted into ascending or descending order by clicking the column heading. All system generated names are show a system required icon. All user defined names do not show a system required icon.
Buttons on the window are:
Properties: Provides detail on an existing name
New: Creates a new name
Delete: Deletes an existing name
Cancel: Exits the window
List: Right click provides access to the List option.
Name: A ten alphanumeric character field; enter a code to index the type name being added.
Description: A sixty alpha character field, enter a precise description for the type name item, for example, business name, trading name, preferred name.
Line length: This determines how many characters long, the name may be. Note that Tax will only record 48 characters for a name.
Multiples: This refers to whether you wish to allocate two or more of this particular type code to a contact. For example, if you wish to enter two or more business names to a contact, flag this entry as a multiple by pressing [Y].
You should not use multiples if you wish to use the name type you are adding for printing letters, as only the first name will print. Therefore if you wish to use the name type you are adding in letters, and multiples apply, you should set up two name types for example, Banker1 and Banker2.