Work related expenses - ATO Schedule (W)

Select Utilities > Practice default options > Retain Schedule data

Click the Form I tab and click one of the radio buttons:

Click Schedule W mandatory for lodgment check box to reset the default from No to Yes in the data entry screen.

• The ATO requires details of the motor vehicle and you must, therefore use the Motor vehicle worksheet (mve) so that we can transmit the correct details via PLS.
• You complete the mve in the normal way. However, there are new rules about the order for entering the claim method:
  • If you have more than one motor vehicle, and you are claiming a deduction using the Cents per km method for more than one of those cars, the ATO advises that you should enter all the cents per Km claims before any logbook method claims.
• If you allocate expenses to more than one of D2, D4 or D5, when you complete D1 in the Schedule W, the Motor vehicle expenses field in D2, D4 and D5 will be pre-filled with the share of those expenses. 

• There are no $c fields in the Schedule W. You may enter $c in the mve worksheets and the Deductions schedule (DDCTNS)

• Other changes are the:

  • Gross depreciation and Gross amount excluding depreciation aren't reduced by the Business %.
  • Business kilometers traveled field contents are not lodged with the ATO.
  • Repairs and maintenance renamed to Repair expenses
  • Totals in this form are not lodged with the ATO. They are used to to cross reference amounts in the individual income tax return
  • The claim type is still being calculated, but it is no longer lodged to the ATO. MYOB uses it to reconcile totals between the income tax return, the Deductions schedule and the Schedule W.
  • Where there is an ellipsis at a field, make your selection from the F10 drop-list.

If you're claiming car expenses at D1, then you must complete the Motor vehicle worksheet (mve) worksheet.

If lodging the Schedule W you must also complete item 3 Car Expenses before opening the Schedule W. Doing this will complete D1 in the Schedule W for as many cars as you have used for work related purposes.

It is important to know that there is no integration between the Schedule W and the income tax return items D1 to D5.

This means that if you use the Schedule W either voluntarily or because you have been directed to do so by the ATO, you must also complete the worksheets at D1 to D5. Doing this will create the entries required in the ATO's Deductions Schedule DDCTNS.

To save time and inconsistencies, you should complete the motor vehicle worksheet (mve) at D1 first as, when you open the Schedule W, the details and amounts will have defaulted from the mve.

You should also complete any of the other of the D2 to D5 worksheets relevant to your client before completing the Schedule W.

If you open the Schedule W and all the fields are open to edit, then close the Schedule W and complete the Motor vehicle worksheet (mve).

On F3 validation, we'll check that D1 in the Schedule W equals D1 in the DDCTNS.

See Item D2 - Work-related travel expenses.

You must complete D2 in the income tax return if you are claiming other travel expenses.

Clicking label B opens the ATO's DDCTNS. See Deductions schedule (DDCTNS)

Whatever you enter at D2 in the Schedule W must equal what is shown in the DDCTNS.

D2 in the DDCTNS

• D2 in the Schedule W

Repeat those entries adding the reason code and any Details of other evidence when selecting codes O or T.

To add a set of fields press Ctrl+insert. To remove a set of fields press Ctrl+Delete.

On F3 validation, we'll check that D2 in the Schedule W equals D2 in the DDCTNS.

Item D3 - Work-related clothing, laundry and dry-cleaning expenses.

You must complete D3 in the income tax return if you are claiming work-related clothing laundry and dry-cleaning expenses.

 Clicking label C opens the ATO's DDCTNS. See Deductions schedule (DDCTNS)

Whatever you enter at D3 in the Schedule W must equal what is shown in the DDCTNS. 

• D3 in the DDCTNS

• D3 in the Schedule W

Repeat those entries adding the reason code and any Details of other evidence when selecting codes O or T.

To add a set of fields press Ctrl+insert. To remove a set of fields press Ctrl+Delete.

On  F3 validation, we'll check that D3 in the Schedule W equals  D3 in the  DDCTNS.

See Item D4 - Work-related self-education expenses.

You must complete the Work-Related Self-Education Expenses Worksheet (sed) at item D4 in the main return if you are claiming self-education expenses.

Closing the sed worksheet automatically updates the ATO's DDCTNS. See Deductions schedule (DDCTNS)

Whatever you enter at D4 in the Schedule W must equal what is shown in the DDCTNS.

• D4 in the DDCTNS

There are two entries:

• D4 in the Schedule W

There are two entries - First entry:

Second entry and total:

On  F3 validation, we'll check that D4 in the Schedule W equals  D4 in the  DDCTNS.

See Item D5 - Other work related expenses

You must use the Other Work Related Expenses worksheet (pwe) at D5 if you're claiming Other work related expenses.

Closing the pwe worksheet updates the DDCTNS. See Deductions schedule (DDCTNS).

Whatever you enter at D5 in the Schedule W must equal what is shown in the DDCTNS.

• D5 in the DDCTNS

• D5 in the Schedule W

On  F3 validation, we'll check that D5 in the Schedule W equals  D5 in the  DDCTNS.