Numbers in the Address Book
Accountants Enterprise only
Field | Description |
---|---|
Type | This refers to the type of number that you will enter. Press [F10] to open a pick-list of options, such as home telephone, business telephone etc. You can also nominate to enter a facsimile number. You then enter the relevant number in the Details field. |
Copy / Share | These functions provide access to the Address book Browser for you to select information already in the database. The Properties button is active so that you are able to amend the information you about to copy or share. |
Copy
The copy function enables you to copy a number to the contact on which you are working from another contact. The result is two copies of the information
For example, if two contacts have the same Australian Business Number, that number may be copied to the contact currently selected, instead of entering the details twice.
Copy can also be used to 'unshare' names in your database. By selecting to copy a number that is already shared you are breaking the 'share' link.
Share
The share function enables you to share a number between the contact you are working on and another contact in your database. Select Share From if you wish to link the number you are adding to your database to another contact.
All data that is shared displays the two heads icon to indicate it is relevant to more than one contact in your database.