Debtors reporting area

Practice Manager only

The Debtors reporting area delivers reports that detail all contact (non client) information. The information includes basic name, address and phone details. The reports also include details pertaining to which partners and employees are responsible for the contact. Other extra information can also be reported from this area.

The reports from this area are used to manage the outstanding money owed to the practice within a specified period. Many of the reports can be run at either a client level or an assignment level. Examples of reports that can be run from here include:

Aged Debtors Reports — groups the unpaid fees by client based on aged period, for example, 30, 60 or 90 days.
Adjustment Reports — details all discounts, adjustments and bad debts the practice has accrued within a specified period.
Control Reports — details the opening and closing balances of the practices debtor ledger and all the transactions in between.
Debtor Statements Reports — are client facing documents that detail the outstanding or unpaid bills (fees) each client has with the practice.
Sales Receipts Reports — listing the total receipts for a practice over a given period.

Available reports

Report	Product	Description
Aged debt by assignment	AE	The Aged Debt by Assignment reporting area is used to produce reports that contain aged debt information at the assignment level. Aged debt reports group the unpaid fees by aged period. This area shows the assignment that the original WIP was assigned to before it was billed out.
Aged debtors	AE/AO	The Aged Debtors reporting area is used to produce reports that contain your outstanding debtors balance and the unallocated cash value of individual clients. Aged debt reports group the unpaid fees by aged period. The ageing in this report is calculated from the invoice and receipt date, but only takes affect at the date of allocation. For example, an invoice and receipt were entered in June. The receipt is allocated in July. When you print the Aged Debtors report for the end of June, the receipt amount displays in the unallocated cash column. We recommend allocating cash before month end.
Aged debtors invoices	AE/AO	The Aged Debtors Invoices reporting area is used to produce reports that contain all outstanding aged debtors bills (fees) and aged unallocated cash transactions. The report groups the bill (fee) and transaction information by aged period.
Adjustments	AE/AO	The Adjustments reporting area is used to produce reports that contain information on adjustments, discounts and bad debts within a selected period. This information is based on the bills (fees) that the adjustments, discounts or bad debts are made against.
Adjustments by assignment	AE	The Adjustments by Assignment reporting area is used to produce reports that contain adjustments, discounts and bad debts within a selected period, broken down by assignment. This information is based on the bills (fees) that the adjustments, discounts or bad debts are made against. This area shows the assignment that the original WIP was assigned to before it was billed out.
Debtor statements	AE/AO	The Debtor Statements reporting area is used to produce reports that contain outstanding or unpaid client bills (fees), based on the bill (fee) date. The report shows the total amount receipted against the bill (fee).
Debtor statements balance forward	AE/AO	The Debtor Statements Balance Forward reporting area is used to produce reports that list outstanding or unpaid client bills (fees) within a defined period. These reports include the receipt date and the debtors opening balance prior to the defined period.
Debtor statements multicurrency	AE	The Debtors Statement Multicurrency reporting area is used to produce reports that contain current outstanding or unpaid client bills (fees) at a defined date. The report is suitable for multicurrency as it separates the debts into different currencies. This area should only be used in practices that have activated the multicurrency option.
Debtors control	AE	The Debtors Control reporting area is used to produce reports that provide an overview of your debtors position and can be reconciled with other debtors information in the practice. The reports contain an opening balance and movements summarised by adjustments, bad debts and discounts and closing balance. The Debtors Control report data can only be viewed by Billing Company.
Debtors control by billing company	AE/AO	The Debtors Control by Billing Company reporting area is used to produce reports that provide an overview of your debtors position and can be reconciled with other debtors information in the practice. The reports contain an opening balance and movements summarised by adjustments, bad debts and discounts and closing balance. The Debtors Control by Billing Company report data can be viewed by Billing Company and Client Office.
Debtors ledger	AE/AO	The Debtors Ledger reporting area is used to produce reports that contain a list of all posted debtors transactions, such as bills (fees), receipts, adjustments, discounts and bad debts. Each transaction includes the transaction date, reference, gross, tax and outstanding amounts. They can also be sorted by client code or client partner.
Debtors ledger receipts	AE/AO	The Debtors Ledger Receipts reporting area is used to produce reports that contain lists of receipts with their associated transaction date, reference, net, tax and gross amount. The receipts can be sorted by client code, client partner, manager, client department and client office.
Debtors ledger receipts by assignment	AE	The Debtors Ledger Receipts by Assignment reporting area is used to produce reports containing Debtors Ledger receipts, with their associated transaction date, reference, net, tax and gross amount, for each assignment. Unallocated receipts are allocated against the first assignment created for each client. This area shows the assignment that the original WIP was assigned to before it was billed.
Outstanding debtors invoices	AE/AO	The Outstanding Debtors Invoices reporting area is used to produce reports that contain outstanding sales bills (fees) at the client level, up to a specified date.
Outstanding debtors invoices by assignment	AE	The Outstanding Debtors Invoices by Assignment reporting area is used to produce reports containing outstanding sales bills (fees) at the assignment level, up to a specified date. This area shows the assignment that the original WIP was assigned to before it was billed out.