When you select a category to which items have been added, the items display in the Item View. Results are displayed in alphabetic order based on the title.
There can be a variety of items within a category. For example, it can contain documents (i.e., letters, spreadsheets, checklists, presentations) and also web links. The way in which the items are used will depend on what has been set up for your own business. For example, a News Category could contain documents or it could contain a Microsoft PowerPoint presentation with photographs from a company event or it could contain a list of web links.
The number of items in the view displays in the top right-hand corner of the view.
For each item, the following information is displayed. This information is configured by your MYOB Intranet administrator when items are added to MYOB Intranet.
A brief title of the item.
A brief description of the item.
Name of the person or organisation from where the item originated. As well as MYOB Intranet staff members, this can also be organisations such as the tax office, MYOB or Bentleys.
The date and time it was added to MYOB Intranet or last updated is also shown.
An icon displays next to the Title to show the associated application. The following are examples of the icons you may see. These may display differently depending on the version of the application you have installed.
Microsoft Internet Explorer — web link
You will see the New icon next to any items that you have not yet opened. Once you have opened the item, the icon no longer displays.
An item will normally open as ‘Read Only’ so you cannot overwrite the original file. If it is editable, an Editable icon displays in the Item View. See Opening an item.
Open Document, Add to Favourites
The following options available when you right-click an item on the Item View: