Updating my General Ledger templates

This support note applies to:

• AO Classic General Ledger (AU)

Following is information regarding how to update your General Ledger Templates.

Non-customised templates (i.e. MYOB standard templates with no changes)

When installing an Accountants Office upgrade that contains updated General Ledger templates, the existing templates are not automatically updated considering users might have amended the existing templates to suit their practice's needs and updating them would override their changes.

The updated templates only apply to the MYOB chart and not to the Paxus chart or any hybrid. Only complete the following if you are using the MYOB chart. Do not complete the following procedure if you are unsure of which chart of accounts you are using. If in doubt, please call our MYOB Support Centre for further assistance.

Before proceeding, you will need to ensure all users are out of Accountants Office and that you have a recent backup. For more information, please refer to Backing up my AO Classic data

To update non-customised templates

1. Start Accountants Office. Accountants Office starts.
2. From the Help menu, select About MYOB Accountants Office. The About MYOB Accountants Office window is displayed.
3. Click Application Details. The MYOB Accountants Office System Information window appears.
4. Make a note of the Data Path, then click Close and open the General Ledger module. The Select General Ledger window is displayed.
5. Select 10 Sole Trader (Livestock) from the Select Ledger drop-down list and press F8. The Deleting a ledger confirmation message is displayed.
6. Click Yes. The Template Ledger is deleted.
7. Repeat steps 5 and 6 until the remaining non-customised Template Ledgers, i.e. 10 Sole Trader to 36 Departmental Trust have been deleted.
8. Exit Accountants Office. Accountants Office closes.
9. At your Windows Desktop, right-click the Start button and select Explore. Windows Explorer starts.
10. Navigate to and open your Data folder. For example, MYOBAO\Data. The contents of the folder appear.

11. Highlight the three files named, CADATA.DBC, CADATA.DCT and CADATA.DCX, and from the File menu, select Delete. The message "Are you sure you want to send these 3 items to the Recycle Bin?" appears.

    

    If file extensions aren't visible, these three files will all be named CADATA.
12. Click Yes. The files are deleted and no longer appear in the folder.
13. Start Accountants Office. The data rebuild process begins. This might take some time to complete.
14. Open the General Ledger module. The Select General Ledger window appears. Ensure that all the templates have re-appeared.

If your templates haven"t re-appeared, please call our MYOB Support Centre for assistance.

Customised templates

A customised template is an MYOB standard ledger that has been edited. This may include changed account numbers, customised reports or if the description file maintenance has been altered.

There are articles available to guide you though updating the following areas of each of your customised templates:

Updating Description File Maintenance

If you have only edited the description file maintenance in your templates, then you may want to consider deleting all the templates and re-entering the description file maintenance only.

Updating the Description File Maintenance

Updating the Chart of Accounts

Updating the chart of accounts for an existing client in AO Classic GL

Updating the Notes to Accounts

How do I update the Notes to the Accounts?

Amending the Reports List

How do I update an existing General Ledger's report list?

For additional requirements, please refer to the Release Notes available on latest Accountants Office CD, or go to the MYOB Latest Releases page.