Configuring client report settings
Statutory Reporter has a set of default report definitions. These are red to as the Master Level Report Definitions. At a practice level, these Master Level Report Definitions may be edited and configured for all clients within the practice. Further custom configuration can be performed at a client level. The Report Definitions for each individual client can be edited and configured to reflect the reporting requirements of the selected client.
The client must be configured before generating any financial statements. As part of the client configuration, record a location for the client’s general ledger file on your system. When the client sends a new general ledger file, it is this file on your system that must be updated and replaced.
A warning message is displayed on the Client Accounting > Ledger tab if a financial data source is not configured for the client. Use the Edit Configuration Details Tasks bar option to configure the client. See Configuring a ledger and Preparing your practice for more information.
Any changes made to the Practice Level Report Definitions will not overwrite the custom configurations that have been made for a selected client.
Before generating the financial statements for a client it is recommended that the report settings for the selected client are investigated and configured.
Each client’s reports settings can be accessed from and configured on the client’s Client Accounting > Reports tab.
The Reports tab is disabled if a financial data source for the client has not been configured or if the financial data source is a MAS, AE Accounts or AO Classic GL ledger.
When configuring the client report settings consider:
Client reports
For each selected client, the reports to be included and the order in which they are displayed in the financial statements can be controlled. At any stage, the reports can be reset to remove the custom report settings and return to the practice default settings.
To configure the default report selections:
Access the Client Report Settings — a client’s report settings are accessed and configured on the client’s Client Accounting > Reports tab.
Select the Default Reports — select reports that will be included in the financial statements for each client.
Change the report order — the order of the reports in the financial statements can be modified. When the financial statements are created the reports will be displayed in the order that they are listed in the Reports table.
Preview the reports — check the report settings that have been configured for the selected client. The reports must be previewed before the financial statement can be printed, exported or emailed.
Reset the reports — remove any customisation that has been applied to the report selection and to the report order. The configuration returns to the practice level defaults.
Client account groups
Statutory Reporter uses Account Groups to determine which account balances to display in each section of the financial statements and which notes to include by default.
Account groups enable modification of the contents of a report without modifying the report definition itself. This means that the same Master Level Report Definitions can be used to generate reports for a variety of client charts.
These default account group allocations can be edited and assigned individual accounts and account ranges at a practice or client level. When account groups are configured at a client level, account group allocations affect only the selected client.
To configure the client account groups:
Access the client account groups — the Account Groups option must be accessed from the client’s Client Accounting > Reports tab to allocate accounts at a client level.
Allocate accounts using drag-and-drop — drag-and-drop to allocate individual accounts to an account group.
Allocate accounts using account ranges — a range of accounts can be allocated to a selected Account Group. To allocate the range, specify the account code of the first account in the range and the account code of the last account in the range.
Create new custom groups — group accounts according to your requirements.
Delete account allocations — at a client level, the deletion of account allocations will affect only the selected client. That is, the account group allocation is removed for the selected client only.
See Deleting account group or tax account group allocations.
Restore default settings — at any time, custom account group allocations can be removed and the default account group configurations restored. At a client level, the custom account group allocations can be removed and the practice level account group allocations can be restored.
Non-transaction data
Non-Transaction Data refers to client-specific data values that are required for the financial statements but are not derived from account balances in the client ledger. See Non-transaction data in Statutory Reporter.
The client’s non-transaction data fields can be edited. The client’s non-transaction data contains information from MYOB AE/AO or can be entered by you. See Data categories and data fields for more information on the data fields and to find out what fields they are linked to in MYOB AE/AO.
To configure the client’s non-transaction data:
Access the client’s non-transaction data — find and select the client for which non-transaction data is to be edited and then access the Non-Transaction Data option.
Edit the client non-transaction data — edit the client’s non-transaction data fields.
Paragraphs
Statutory Reporter uses Paragraphs to define sections of text that will be displayed in the financial statements. MYOB provides default paragraph content as part of the Master Level Report Definitions. The content and format of these default paragraphs can be modified for your entire practice or for an individual client. See Paragraphs.
To configure the paragraphs for a selected client:
Access client paragraphs — to define custom paragraphs for selected clients you must access the Paragraphs option from the client’s Client Accounting > Reports tab.
See Accessing client paragraphs.
Edit paragraph text — edit the content of the paragraph.
See Editing static text.
Insert and edit variables — insert and edit the variable text within the paragraphs. The value of variable text, that is the text that is displayed on the report, is provided by data recorded within Statutory Reporter.
Format paragraph — control how the text of a paragraph is formatted within the report.
Report options
The report style and page layout can be controlled using the Report Options. Access the Report Options from the client’s Client Accounting > Reports tab to configure custom report options for a selected client. See Report options.
Report Options enables the configuration of:
Style Options — modify how the headers, footers and balances are displayed in the report. Statutory Reporter has a number of pre-configured styles that can be selected.
Display Options — control whether the report includes a cover page, a table of contents, page numbers, a company logo, watermarks and other details.
Page Margins — configure the page layout by setting the top, bottom, left and right margins.
To set the report options for a client:
Rename reports
Highlight a report, then click Rename Reports in the Tasks bar to change it to a different name. Click Refresh to revert to the Practice report name, if one exists; otherwise, the name is reverted to the master report name.
Assets Depreciation Schedule
Click Assets Depreciation Schedule in the Tasks bar to open the Assets Depreciation Schedule window, which contains the checkbox Include Fully Depreciated Assets. This value is selected by default.
When reporting on Assets data, having this checkbox selected will include any assets that have been fully depreciated in the previous register year.