Changing or updating employee cost rates

Practice Manager only

You can update an employee cost rate using the Employee page. The new cost rate will take affect immediately. It's not date driven. Don't change the cost rate until all previous timesheets are keyed in.

Employee cost figures can display on client wip reports such as Pre-billing reports. You can change security settings so that only the relevant security groups can see these figures on reports. See To change security settings for reports below.

For confidentiality reasons, you may want to turn off access to the Salary /Cost tab in AE so that most staff (excluding super users or administrators) can't see what others may be getting paid or the benefits they are receiving. See To turn off access to the Salary / Cost tab (AE) below.

How to change an employee cost rate (AO)

In the toolbar, click Contacts drop-down and choose Employees. The Find Employees tab opens.
In the Search for field, type the employee code or name and click Search. The Employee record appears.
Double-click the employee name to open the record. The Main tab opens.
Enter the new cost rate in the Cost/Hr field.
Click OK to save the changes.

How to change an employee cost rate (AE)

In the toolbar, click Contacts drop-down and choose Employees. The Find Employees tab opens.
In the Search for field, type the employee code or name and click Search. The Employee record appears.
Double-click the employee name to open the record. The Main tab opens.
Click the Salary/Cost tab. The Salary/Cost tab opens.
Enter the new cost rate in the Cost/Hr field.
Click OK to save the changes.

To calculate the cost rate (AE)

Either:
- Enter the cost rate per hour for the employee into the Cost/Hr field. This option is the preferred method for reasons of confidentiality.
  or
- Enter the salary/benefit details for the employee and the cost rate. The Cost/Hr field will display a value based on annual total of all benefits divided by the standard hours for the year.

The standard hours are the hours entered on the Time Table tab of the employee.

To change security settings for reports

From the main menu, select Maintenance > Maintenance Map > Security > Task Permissions. The Task Permissions tab opens.
From the Product drop-down, select Practice Manager.
From the Group drop-down, select the required Security Group. The Group Description window displays.
Under Group Description, expand [+] Reports.
Locate #Reports #Can View Costs. To review the permissions, either:
- select the checkbox in the Allow column to give permission to a task or
- deselect the checkbox in the Allow column to remove permission for the task.
Click OK.
Close and re-open AE/AO for the changes to take effect.

To turn off employee access to the Salary / Cost tab (AE)

From the main menu, select Maintenance > Maintenance Map > Security > Task Permissions. The Task Permissions tab opens.
From the Product drop-down, select Practice Manager.
From the Group drop-down, select the required Security Group. The Group Description window displays.
Under Group Description, expand [+] Employee.
Locate #Employee @ Salary Cost. To review the permissions, either:
- select the checkbox in the Allow column to give permission to a task or
- deselect the checkbox in the Allow column to remove permission for the task.
Click OK.
Close and re-open AE for the changes to take effect.