Using miscellaneous charges in billing

Practice Manager only

A miscellaneous charge is a cost that you want to pass on to a client and that has not been raised in a timesheet or as an expense item.

It is often a fixed amount that you have been billed for on a client’s behalf or a one–off fee such as payment for registering a company or a standard cost associated with the start of an assignment (AE)/job (AO).
They can also be used for entering opening debtor balances in the ledger. You can apply a miscellaneous charge to any client assignment, regardless of whether it has billable WIP against it.

If you only want to increase the billable amount for a client without affecting their WIP total, raise the charge through the Bill Amounts window by clicking Create a Miscellaneous Charge

. These charges are entered against the default system employee, –UNSPEC–.

In MYOB AE, you can also increase the amount of WIP held against the client’s assignment. To do this, enter the charge on the Misc/Est tab on the Assignment Details page. This displays as a miscellaneous charge on reports, but will not increase the amount recorded as time and expenses. You can then select this amount when billing, as you would any other WIP amount. These charges are entered against the logged in employee. The charge is entered in the tab and it can be submitted, authorised and posted in the same tab.

The display of miscellaneous charges in the Bill Paragraphs window depends on the Print Line Detail selection in the Misc drop-down. For example, if Summary is selected, all miscellaneous charges for a client will be displayed as one item, whether entered before or during billing. If you select Detailed, they will display individually in the client’s bill. Ensure that the individual item amounts match the total miscellaneous charge amount or you will not be able to post the bill.